Archive for July, 2013

Praktika Newsletter July 2013, Issue 2

Friday, July 26th, 2013

Appointment Book Updates

The Appointment book has received a few new features and numerous improvements.

The most notable of them:
  • fully customisable Treatment Types,
  • enhanced “On Hold” appointment blocks,
  • new “Annotations” functional area,
  • sortable providers order and
  • interactive time prompt.

Get Inspired



Setting Treatment Types

Praktika now has fully customisable treatment types. It still comes with a default set based on the 10th Edition ADA Schedule (the descriptions and colours), but it can be completely modified to suit your needs.

To do that go to Management -> Practice Details -> Treatment Types. Double click on an empty table row to add a new entry: type in the description and label, choose colour and save.

If you want Praktika to automatically pick up your treatment type based on the procedure codes, enter the procedure number(s) in the Treatment Codes column. Examples: 88025  or 88025, 88026  or 121-132, 143, 151-169. You can specify several codes using commas as separators or dash to specify a range.
You can always reset to Praktika’s default set by clicking the Reset button. To re-order or delete rows press “Delete/Re-order” button. Re-ordering is done by dragging.

Applying Treatment Types

To pre-block your treatment types switch to the Provider’s Schedule mode and  press the Treatment Type button.Select a type from the pop-up panel and paint in the booking area. The painted blocks will receive an icon with a label on the right side corresponding to the selected treatment type.  The painting can be applied both to a blank area or to a provider specified area.
Once you have finished the application, save your changes. The treatment type blocks can be propagated in the same way as any other functional area.
If you place and Appointment in the pre-blocked area, the appointment type will be set from the block value. You can still manually set the type from within the appointment as before.
Treatment Types

New “Annotation” Functional Area

The new Annotation functional area (lime green colour) preserves the functionality of the former Treatment Type area. It allows to apply the colouring both to blank and provider assigned areas.

The difference between the Annotation and Note is that you cannot create an Appointment over a Note, but you can create an Appointment over any Annotations area. Notes cannot be written on top on the provider areas while the Annotations can. All in all, the Annotations are a lot less restrictive that Notes.
Enhanced “On Hold” Appointment Block

Since the introduction of the Recommended Treatment Duration (see Praktika Newsletter of July 1, 2013) the appointment’s length is now being calculated from the treatment it contains. For extra convenience the On Hold blocks now display the duration in minutes (the blue panel on the bottom right) as well as how long an appointment has been sitting in the “On Hold” section.

Please check your “On Hold” section. You may find some appointments stuck there for over a year without any action taken.  🙂
Sortable Providers Order
You can now arrange your Practice’s providers the way you like it. In Management  -> Practice Staff you can specify the colours associated with providers. Click on the on the “Order #” column to get a popup panel to re-arrange the order in which the providers appear in the list and all the drop down boxes.
Interactive Time Prompt
You may have noticed that now for your convenience there is a semi-transparent time prompt that appears to the right of the cursor, when you move the mouse pointer inside of the Active Booking Area.

Sharing Quick Text Templates with Other Users

All user based templates: Appointment Note templates, SMS templates, Clinical and General Notes templates can now be shared with other users.
For that in the Template Editing Panel tick the “Shared” checkbox to let other users see and use this template (but not to modify it). If you want the users to also be able to modify your template, tick “Editable by others” check box.
In the Template list there are three new columns: the Owner of the template, its sharing status and its editable status.
Minor Changes and Improvements
  • “Confirmed” Appointment status is reset if the Appointment is moved to another time slot
  • “Siblings” relationship can now be established in Families
  • Phone calls notes made from an appointment are copied into the Appointment Notes
  • The list of providers in the completed appointments contains only those providers which were active at the current date



Praktika Newsletter July 2013

Wednesday, July 3rd, 2013

Patient Summary Updated

The Patient Summary screen has received a few updates. The most noticeable are the buttons that were reduced in size to give room to the new features that include:

  1. The Family Members list – double click on a family member to switch to his/her file.
  2. Another information panel that displays the number of days since the last visit, the next appointment date (if any), the number of days until the next due recall, the patient’s health fund name (if any) as well as the totals of all the benefits paid by health funds and the total paid by the patient from the pocket.
  3. A new Total number displaying the sum received for the patient’s treatment from all sources.
The Appointments table has also been extended to include the length (duration) of the appointments and the day of the week in the date column. More room was also allocated for the alerts.
Families in Praktika

This release of Praktika introduces the Familyconcept of Family besides the notion of Guarantors. The Guarantors button has been altered to reflect the change.

Now you can easily add new family members and keep the same residential address and telephone numbers.
The feature will be further developed to include new functionality applicable to families as units.
Praktika add Family Member
Recommended Treatment Duration
We have added the Recommended Duration column to the Fee Schedules. The duration is measured in minutes and can be entered in a similar way to the fees (select a field and press the “Enter” key to proceed to the next field down).
The duration is then shown and is summarised in the Treatment Plan and Appointment windows.
Praktika Fee Schedules
Treatment Plan Update
The Treatment Plan window now takes into the consideration the recommended treatment duration. It displays it both for the treatment arranged into visits and unarranged (loose) treatment. The visits also show the total value of procedures. The recommended duration can be overriden by editing the number directly in the table.
When you create appointments from the visits (double click on the visit number), Praktika automatically assigns the duration to the appointments.
There were some visual improvements: Anchor icon to show the procedures that cannot be dragged or moved, more consistent colours and selections as well as the auto scrolling when dragging procedures outside of the visible table screen.
Praktika Treatment Plan
Reports Data Export
All the Praktika financial reports can now export data to Excel (CSV – comma separated values format). Please mind that a user needs to have a certain permission level to export from Praktika. For that refer to your Practice Manager.
Appointment Screen Update
The Appointment Screen (allocated) now also displays the recommended duration based on the sum of the Appointment treatment procedures.
Appt Screen
Patient Personal Info Screen
The Patient Personal Info screen has been updated as the first stage in creating customisable Patient forms. The content of the screen has not yet changed – just the layout that will allow a flexible resize.
7 Month Recall Added
You can now set the 7 (seven) month recall period for your patients. The feature is added to tackle the usual 6 month waiting period with the health funds.
Praktikaps Update (HICAPS)
A new version of Praktikaps handles the issues of multiple computer connection to a single HICAPS terminal. In the past such connection were rather unstable. The new release has rectified the problem.